Info for Parents

Firstly, you'll need to locate the unique email that you should have received from 'WanJam2024' <wanjam.bookings@wansdykescouts.org.uk>. This contains a link to enable you to log-in and complete the Medical and Permission Form. 

Each attendee to the event (Participants and Adults) will receive a separate email with an individual link.

If you have not received the email, please get in contact with the WanJam2024 Admin Team, using the email address above. We will be able to re-send the form, or re-direct it if required.

Once you've opened the link, it should ask you to confirm the Surname of the child you are filling out the form for. It may also ask for a unique identifier, this is detailed in the invite email, and is recommended that you copy and paste this value, if it is required.

You will then be asked to create a Username and Password. This will be required, should you need to access the form for a second time.

Once logged in, you will then see a button which says: 'Complete Medical and Permission Form'. Click this, and then follow through the stages to fill in all of the required information. Please ensure you include any relevant detail, that may be of relevance for this event. This information will be used to inform the organisers on a number of different elements, such as First Aid provision, Dietary Requirements and contact information for use in an emergency.

If you have any problems completing the form, or any questions to it's contents, please contact the bookings email noted above. This form must be completed by 20th May 2024.

Please make sure your child packs their own kit (with your support) so they know where everything is - as well as including all the items on the below list!

Kit should be packed into a rucksack or holdall, and your child must be able to walk a short distance from the drop off area to their campsite with it.

Friday evening only:

• Your child must wear their uniform and group/unit necker to help us quickly identify where they need to go

• Please arrive only at your group/unit’s scheduled arrival time (see below)

• Please make sure your child eats before you arrive, as there will only be a hot drink and snack in the evening

Neckers will need to be worn at all times on site

Sleeping

• Roll Mat (Foam/Self-Inflating)

• Sleeping Bag

• Pillow

• Blanket     

• PJ’s

• Cuddly Toy (Optional)

Clothing

• At least 1 full set of clothes for each day;

  • T-Shirts/Tops

  • Trousers/Shorts (No Jeans)

  • Warm Fleeces/Jumpers

  • Underwear/Socks (+ Spares!)

• Old clothes to get wet/muddy on the Adventure Course

• Suitable clothing/swimwear for the Water Slide (if desired)

General

• Torch

• Water/Drinks Bottle (Around 750ml)

• Sun Hat

• Plastic Bags for wet/dirty kit

• Anything you need for the Talent Contest

Hygiene

• Wash Kit - Toothbrush, Toothpaste, Soap, Flannel

• Deodorant (As Required - Roll-On Only)

• Towel

• Sun Lotion

Uniform

• Uniform Shirt/Jumper

• Group/Unit Necker

Waterproofs

• Waterproof Coat

• Waterproof Trousers

Shoes

• Trainers

• Wellies/Walking Boots 

• Old Trainers for the Adventure Course

Cutlery

• Plate, Bowl & Mug (All to be unbreakable, named and in a cloth bag.)

• Knife, Fork & Spoon

• Old Tea Towel

Personal Medication: Ensure that all required medication noted on your Medical Form is brought to the event, and handed to your Leader on arrival - clearly marked in its original packaging with the owner's name, instructions and dosage. If there is any medication that is required to be carried at all times i.e. Inhaler/Epi-Pen, please ensure that your Leaders are aware, and this is with your Young Person. The Core Team are able to refrigerate any medication that is required to be temperature controlled. 

Pocket Money: There is a tuck shop onsite selling Sweets, Chocolate, Snacks, Drinks & Souvenirs. It is recommended that Young People bring approximately £10-£15 in a clearly labelled purse/wallet. This may be collected for safe-keeping at the discretion of your Section Leaders. 

Remember:

• Please ensure all items are clearly named/marked.

• The majority of the Jamboree will be outside, so please bring appropriate clothing for the predicted weather. It will still get chilly in the evenings!

• Please avoid Black Bags - these can be mistaken for rubbish, especially at the end of the Jamboree.

• Drop-Off will be Drop & Go, please ensure you are prepared for this. There will be a separate Car Park area for those that need to speak with a Section Leader.

• Please update your Medical Form if any of the details have changed since submission.

It is advised that Scouts do not bring their mobile phones. The event team and your child's group/unit cannot take responsibility for any items that are lost or broken. Please do not pack pen knives or multitools.

You can download a PDF of this list: HERE

• To take part in shooting, crossbows or laser tag, we must have parental consent

• Participants who wish to do these events during WanJam2024 must have a signed paper version of the WanJam2024 Shooting Permission Form

• We can't accept digital copies or photographs

• Your child's leaders may collect these forms in before the event

• We'll post updates and photos/videos on our social media pages for you to look at

• Search for 'Wansdyke District Scouts' on Facebook, Twitter and Instagram

Photography and videography policy

I understand and agree that photographs and digital images of my child taken at the event may be used for promoting future events and in general to promote the Scouts. It is noted that the Woodhouse Park Media Team will be taking photos, videos and audio recordings throughout the event, which may be used for social media and marketing purposes. Please note this is a large-scale event where the volume of attendees is high, and the event is spread over a large area. There will be video, photography & audio being recorded in all areas during the event. If you or your child do not give consent, it is you / your child and your child’s leader’s responsibility to avoid being photographed/filmed/recorded.

Our full privacy policy can be viewed on our website

• WanJam 2024 is committed to being a fully inclusive event

• That means we welcome everyone, regardless of background

• We are actively searching for ways of making the event accessible to everyone

• If your child requires any reasonable adjustments to be made, or any additional support in accessing the event, please contact your child's leader. They can get in touch with the event team to come up with the best way to support your child.

General information

• There are around 700 people attending this event, please be patient during this process

• The safety of participants is our number one priority, so please follow any instructions given from car parking stewards

• Please do not arrive before your scheduled drop-off time

• Please follow the one way system of getting to and leaving the site (shown on the 'Finding Woodhouse Park' section above)

• Your child will need to be able to walk a short distance from the drop off area to their campsite

Dropping off

• We're operating a 'drop and go' system - where you'll quickly pull in and hand over your child to their leaders

• If you need to speak to your child's leaders (such as to pass on medication) or need to support your child, you'll be asked to park in a separate area. This is down a single track, so you may be on the campsite for an extended period.

• Any parent helpers arriving in the main drop off time must have their parking pass on display to make sure they are directed to the right place

Time slots

To reduce congestion and make sure everything runs smoothly, we ask you only arrive at your group/unit's designated drop off time.

Friday evening:

• 6:30pm: Keynsham

• 6:50pm: High Littleton and Saltford

• 7:10pm: Paulton, Clutton and Chew Stoke

• 7:30pm: Midsomer Norton, Radstock, Peasedown-St-John and all Explorer Units

Saturday morning:

• From 8:15am: Adult/Helpers

• 9am: Reduced Weekend Beavers (all groups)

One way system

• The one way system will be in place for dropping off

• Find out more under the 'Finding Woodhouse Park' tab from above

General information

• We'll keep things running as fast as we can, but there may be some delays during departures

• We have 700 people attending the event, so it's important we make sure every leaves with the right person

• Please follow any instructions from car parking stewards to keep things moving

Collection times

To ease congestion, please only arrive at the designated pick up time for your group or unit

Sunday afternoon:

• 3pm: Keynsham

• 3:20pm: High Littleton and Saltford

• 3:40pm: Paulton, Clutton and Chew Stoke

• 4pm: Midsomer Norton, Radstock, Peasedown-St-John and all Explorer Units

For day visitors or those leaving before the end of the event, your child's leaders will make arrangements about where and when to pick your child up.

One way system

• The one way system will be in place for collections

• Find out more under the 'Finding Woodhouse Park' tab from above

Woodhouse Park offer a huge number of activities. There are over 60 activities, and something suitable for all age ranges.

Activities include:

• The Tower: Climbing, Abseiling, High Ropes, Low Ropes, High All Aboard, Crate Stacking, Jacobs Ladder

• Adventure*: Tomahawk Throwing, Archery, Rifle Shooting, Crossbows, Adventure Course, Bouldering

• Craft: Electronics, Soap Carving, Badge Making, 

• Outdoors: Backwoods Cooking, Hammocks, Fire Lighting, Mini Pioneering, Den Building

• Games: Football, Volleyball, Crazy Golf, Go Karts, Team Games

• Challenges: Circus Skills, Bouncy Castles, Giant Games, Parachute, Sumo Suits, Zorbs, Tug of War

• Evening Activities: Cinema, Silent Disco, Bingo, Quiz, Escape Rooms

* Some of these activites will be age restricted, or have an alternative option (I.e.. Soft Archery for younger sections). Shooting, Crossbows and Laser Tag will require the production of a signed Shooting Permission Form (see below).

Please be aware that this is not an exhaustive list, and additionally activities available may change throughout the weekend dependant on Instructor or Leader availability. 

• Fiesta Has Talent! is back

• It's a chance for your child to showcase their talents to hundreds of others!

Auditions

1. Auditions will take part in the Stage area as part of the Daytime Activities in the Fiesta Programme.

2. Register by 10am at the stage. But auditions within your group are advised before the Fiesta!

3. An Act can be 1 person up to a whole section in size.

4. Auditions must be no longer than 3 minutes.

5. Acts MUST be able to perform during the Saturday evening.

6. Day Visitors may not audition.

7. Acts must be happy with footage and/or photos of them being used in future publicity.

8. An audition must be appropriate for an audience of young people.

9. Any backing music must be provided on a memory stick.

10. Equipment we can provide: Mics and sound system.

11. The act must be able to be performed on a stage of size 7m x 4 m.

Final

1. Final acts will be announced at 5pm on the Saturday.

2. The final performance will commence at 7:30pm.

3. 4 prizes will be on offer in the categories:

   1. Under 10 years old

   2. 10 - 14 years old

   3. 14 - 18 years old

   4. 18yrs + including Leaders

4. The winners will be announced at the end of the final.

Wansdyke Jamboree (WanJam) is the all-section district wide jamboree held around every four years by Wansdyke District Scouts. It is an event for everyone in the district, and this includes our 9 Groups - High Littleton, Paulton, Clutton, Midsomer Norton, Radstock, Peasedown-St-John, Saltford, Keynsham and Chew Stoke, as well as our 5 Explorer Units, Saxons, Argus, Titans, KESU and Mercury. WanJam was last held in 2018 at Somerdale Pavilion in Keynsham, where over 700 people attended. 

A: WanJam2024 is being held at Woodhouse Park Scout Activity Centre, Fernhill, Almondsbury, BS32 4LX, from Friday 7th to Sunday 9th June 2024. Utilising an existing Scout Activity Centre brings a number of benefits including proven large scale event management, permanent toilets and showers, dedicated instructors to lead permitted activities and 3 buildings which include bunk rooms and kitchen facilities.

Primarily there are three things that must be completed; 

• Firstly, it's the online Medical Form. More information surrounding this is above, however this must be completed and is how the Core Team will collate the required information that may be needed in the event of an emergency, and also to ensure that we are able to cater for any dietary requirements. 

• Second, pay your attendance fee. This will be collected by your Section Leader, look out for information from them about how to do this.

• Thirdly, some activities will require the production of the Shooting Permission Form. This form is linked above, and must be completed by the parent/guardian of any participant wanting to take part in Shooting, Crossbows or Laser Tag. This must be provided as a paper copy. 

• WanJam2024 is being 'centrally catered' by our dedicated team. This means that all participants and leaders at the Jamboree will be eating in one large marquee for their meals. Those attending for the whole event, everything from a snack and Hot Chocolate on the Friday, to lunch on Sunday will be provided. Beavers on the 'reduced' option, will receive lunch on Saturday, through to lunch on Sunday. As on the kit list, we are minimising our environmental impact by asking that everyone brings along a reusable Plate, Bowl, Mug and Cutlery for use at mealtimes. There will be washing-up facilities provided on exit from the catering marquee.  

• All dietary requirements will be captured through the online Medical Form that must be completed prior to the event - please ensure this completed correctly. Our team are experienced in managing food allergies and intolerances, so will manage these as required. We have access to 3 separate kitchens, plus our facilities near the dining marquee, so we'll be able to isolate food preparation areas as needed.

• Each group will have their own procedure for parent/leader communication during events - this is called InTouch. Therefore, please refer to previous communications. If you are unable to contact your group, and it is an emergency - please contact the WanJam2024 Duty Mobile: 07749 005018. This will only be used during the event.

Yes. See the section above. Please ensure that your Young Person has all of the items on this list, and they are clearly labelled. The Jamboree will have over 700 people onsite, and therefore clear labelling will mean we can easily return any lost property. Also, please be aware that Young People will need to walk a short distance between the Car Park and the group camping areas, so please ensure it is packed correctly, in one rucksack or holdall.

Yes. Everyone attending WanJam2024 will receive a Big Fiesta badge. 

Yes. There is a tuck shop onsite selling Sweets, Chocolate, Snacks, Drinks & Souvenirs. It is recommended that Young People bring approximately £10-£15 in a clearly labelled purse/wallet. This may be collected for safe-keeping at the discretion of your Section Leaders. 

Please see the detailed section above relating to arrivals and departures, and your group/units arrival and departure slots. Please ensure you comply with these instructions to ensure a safe and efficient process. Our Young People's safety is our priority, and therefore please abide by the instructions of our Car Parking Stewards. 

Woodhouse Park has capacity for around 1000 campers, therefore we'll have enough space! Covering around 500m x 300m, the site is a mix of open fields and woodland, with existing tracks and infrastructure. There are 6 camping fields, however we'll be using 2 of these for activities (Avon & Trym), and 1 for Car Parking (Paddock), therefore Groups/Units will be on one of the other three - Frome, Yeo or Severn. Groups will be camping together in their own mini sub-camps, and the Explorer Units will be camping as one in an Explorer Sub Camp.

Yes, both the WanJam2024 Team and the Woodhouse Park Activity Centre Team will be taking photos and recording the event. As noted in the Permission Form; I understand and agree that photographs and digital images of my son / daughter taken at the event may be used for promoting future events and in general to promote the Scouts. It is noted that the Woodhouse Park Media Team will be taking photos, videos and audio recordings throughout the event, which may be used for social media and marketing purposes. Please note this is a large-scale event where the volume of attendees is high, and the event is spread over a large area. There will be video, photography & audio being recorded in all areas during the event. If you or your child do not give consent, it is you / your child and your child’s leader’s responsibility to avoid being photographed/filmed/recorded.

In most cases, Young People will be asked to put on their waterproofs, and activities will continue as usual. Some tower activities may be cancelled if there are high winds. Further, Woodhouse Park has 3 large buildings, plus there will be 4 large marquees and the extra-large dining marquee that can be used in the event of wet weather. In the unlikely event that the event is cancelled, the Core Team will manage the site evacuation with Section Leaders, and will contact Parent/Guardians as and when required.

Speak to your child's leaders.

If they don't know the answer, they can contact the event team for you.