Info for leaders and helpers

The Wansdyke District Beaver & Cub Jamboree 2026 will be held from Friday 5th to Sunday 7th June 2026, and all Beavers & Cubs within Wansdyke District Scouts are invited to attend. The district includes our 9 Groups - High Littleton, Paulton, Clutton, Midsomer Norton, Radstock, Peasedown-St-John, Saltford, Keynsham and Chew Stoke. We held a similar event in 2025, where over 300 people attended. This year we're hoping for it to be even bigger!

The 2026 event is being held at Chelwood Scout Campsite, from Friday 5th to Sunday 7th June 2026. Chelwood is a fantastic, in-district site that is a favourite among the Leadership Teams. The event will begin around 7pm on Friday, and finish at around 12:30pm on Sunday - detail to follow.

The event is primarily being run by the Core Team, and supported by Volunteers throughout the District. The Core Team have previous experience working large events, notably WanJam, our district wide jamboree, last held in 2024. The Core Team is as follows:

• Tina Curtis - District Programme Team Lead - Cubs

• Will Holmes - District Programme Team Lead - Scouts

• Will Summerill - District Lead Volunteer (Programme)

Please reach out to any one of us, if you have any questions or concerns.

This website will be the primary location source for all information relating to the Jamboree. Please get into the habit of regularly checking the pages. We'll be using this as the 'Single Point of Truth', and as such information will always be posted here, and any other correspondence will be a copy of the same information.

We're also using a WhatsApp community to share information prior to and during the event.

• This will be used to broadcast messages, updates and requests, and as such we're asking all Adults attending the event to join this community. Members will only be able to reply directly to the Core Team - it is not a group chat.

• Within this community there is also a 'Leaders & Volunteers Chat' this is optional, and functions like any other standard WhatsApp Group.

Join using this link: https://chat.whatsapp.com/HLzKIV0T5Wy2aRZ8yUYuSb

Following our first Leader Meeting, the theme of 'International' has been voted on, and as such each Group will need to pick a Country. This should be one of the Countries represented at this Summers World Cup.

Choices are first come first served, let Tina know once you've chosen!

We'll also be having a Camp Badge made. There will be a competition for all Young People to enter, and the form will be available shortly. Entries will close on Friday 27th March.

Nights Away Notifications & Activity Notifications

• Groups do not need to complete a Nights Away Notification (NAN) for this event.

• The Event Team are holding the NAN centrally. 

• Activity Leaders will be contacted seperatley to organise the required Activity Notifications.

Risk assessment and safety

• The Core Team shall produce an overarching Risk Assessment, covering the event as a whole.

• Groups & Sections will be responsible for completing information for their bases, and any activities planned for any free time.

• Activity Risk Assessments will be collected nearer the time.

• If you have any queries or would like further details about safety during the event, contact the Core Team

Activities

• Activities requiring a permit

  • All permitted activities will be run by suitably qualified leaders and instructors.

• All other activities

  • These will be organised and run by leaders and parent helpers who have come along to support the event

  • Before each activity session, Leaders shall effectivity brief their Volunteers to ensure activities are run safely.

Insurance

• This event is covered by The Scout Association's insurance package

• Groups and units should make sure their property and equipment is suitably insured for the duration of the event. Please see The Scouts' website for further details 

Things to remember

• All adults should follow the Yellow Card.

• All adults on site must have a Scout DBS check.

• Any volunteer with a role which requires them to complete safety and safeguarding training must have completed these in order to stay overnight.

• The Core Team have undertaken checks to make sure this is the case

Wristbands

• On arrival to the event, all members will be given a wristband - these are to state the Young Person's Section and Group.

• Wansdyke Scouts will be the sole user of Chelwood Scout Campsite and therefore any individual not wearing a wristband, must be reported to the Core Team as soon as possible.

Safeguarding (or suspected safeguarding) incidents:

• If a safeguarding incident is identified during the Jamboree, please follow the procedures on the Yellow Card.

• If the incident involves (or is suspected to involve) anyone on-site (young person or adult), please contact the Core Team immediately. They will escalate the incident to the District Lead Volunteer Team who will triage it. Volunteers should never investigate a safeguarding incident themselves.

• If in doubt, report it.

• Volunteers can view the following page for more information about safeguarding: https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/reporting-a-concern-to-safeguarding/ 

Public access to Chelwood Scout Campsite

• Woodhouse Park has a Public Footpath crossing through the centre of the site. 

• All volunteers have a responsibility to stay vigilant when crossing through this area, and to make sure their young people are aware of this feature

Can Parents come along for the weekend? Absolutely. We know that Jamboree's are a large amount of work for our Leadership Teams, and so why not encourage some of your Parents to come along and help out! This is great way for Adults to take the first steps into Volunteering, and they get to have a great weekend away too.

As per the requirements of Scouting, any parents wishing to stay overnight MUST have an in-date Scouting DBS. Attendees to be recorded on the Parent Helpers Sheet - more information to follow. Non Scouting Siblings are welcome (U6 are Free, 6-18 are £37).

General information

• We're providing central catering for the event

• There will be a rota in place to ensure we have enough support in serving and clearing up for each meal

• Dietary Requirements will be collected during the booking process.

• Crockery and Cutlery will not be provided. Please ensure you are prepared for this. Washing-Up shall be the Groups' responsibility.

Menu

• TBC 

•  Meals to be provided:  Friday - Supper // Saturday - Breakfast, Lunch, Dinner & Supper // Sunday - Breakfast & Morning Snack

• All Young People will be asked to bring Cake to share.

• Those on the Saturday & Sunday Only attendance option will not be provided Saturday Breakfast.

Refreshments outside of mealtimes

• Tea/Coffee/Squash will be available from the catering marquee. Groups may wish to supplement this in their own camping areas. 

Bookings 

Will be managed by an OSM Shared Event. This will contain the majority of the information you need to promote the event to your Young People. We’re aiming to have this with you in the next few weeks, so sections are able to launch the event after February Half Term. 

•  All Young People, Young Leaders and Leaders are to confirm their place on the event using the shared OSM Invite. 

• Additional attendees, such as Parent Helpers, or Group Support not on OSM will have information collected separately. 

• Final Date for bookings (OSM Confirmation Deadline) will be 10/05/2025.

• Attendance Options for YP: Either Full Weekend (Friday PM to Sunday) or Saturday & Sunday Only (Saturday AM to Sunday). 

• A number of additional columns are added in OSM - Attendance Option, Allergies, Dietary Requirements and Any Other Information. This must be fully completed by all attendees. Data will be held in accordance with the Wansdyke Data Protection Policy 

• ALL Attendees to be registered on OSM or Additional Helpers Form.

Personal Details

• Leaders to manage all Medical Information & Emergency Contacts in a method that works for them. Ensure that data is correct and up-to date. Make sure that Parents are contactable/available to collect a YP should the need arise.

• OSM is collecting Attendance Option, Allergies & Dietary Requirements only. Any information stored in OSM beyond this is NOT visible to the District Team.

• Leaders to ensure that suitable contact information is available for emergency contacts of Parental Help too.

Young People (Beavers/Cubs): £TBC regardless of attendance option. (Includes Activities, Camp Fees, Food and a Badge). We hope to confirm the cost per YP soon!

Young Leaders: FREE

Leaders & Adult Helpers: FREE

Invoices shall be raised for payment once numbers are confirmed. 

• It should be understood that all places confirmed on 03/05/2025 will be liable for payment.

• Payment will be due to District by 21/05/2025. An invoice will be issued by the Camp Organising Team for £TBC/YP.

• If required, please see the District Refunds/Cancellation Policy. Available: wansdykescouts.org.uk/info-for-parents/our-policies/

• Refunds are only likely to be payable in the event of Sudden/Unforeseen Illness or Circumstances.

More detail to be confirmed soon, however following feedback, the Jamboree will end at around 12pm on Sunday.

General information

• We're running most activities as 'queue and do' - 'big ticket' items may have allocated time slots - detail to follow.

Adult supervision

• Leaders can decide on the freedom they give their young people, subject to their risk assessment

• For example, Cubs may have total freedom to do the activities they choose, whereas Beaver leaders may wish to accompany their sections around the site in smaller groups. It's totally down to the groups/units to decide.

Participant kit list

• Will be available on this website, and via the OSM Shared Event in due course.

Leader kit list

• Everything you'd normally take on a camp.

• Pus a plate, bowl, mug/cup and cutlery, as these won't be provided.

Group kit list

• Tents for all participants (young people and adults)

• Central mess tent/marquee/event shelter - for running your activities, as a Wet Weather provision and as a central place for your group.

• Any equipment you may need to run your activity bases

• Spare cutlery/crockery

• First aid kits

• Chelwood will be open from 5pm for set-up of group/unit camping areas on Thursday 4th June 2026

As usual, this will be a time slotted system, dependant on attendee numbers from each Group.

We will be encouraging Young People to pack efficiently, as there will be a walk from the Car Park to the Group Camping Areas.

Information relating to vehicles & car parking will be confirmed soon. 

Campervans and caravans

• Campervans/caravans will be permitted, however sited in a designated area.

• No campervans/caravans are permitted on the group camping areas under any circumstances

• If you are arriving with a campervan or caravan, speak to a member of the Core Team who will tell you where to pitch

Toilet Block

• Chelwood has 1 toilet block, split into Male/Female.

• There is no separate facilities for over/under 18s

• Toilet Rolls and Soap will be provided by the event.

Problems with the facilities

• The facilities will be cleaned regularly, as per the rota

• Please report any cleaning issues or shortages (e.g. toilet paper or soap) to the Core Team.

Accessibility

• An accessible toilet is available in both the Male and Female sides of the Toilet Block.

We'll take pictures and videos and share them on the Wansdyke Scouts Facebook and Instagram pages over the weekend.

You can read the photography policy for the event below. We'll share this with participants via OSM as well.

I understand and agree that photographs and digital images of my child taken at the event may be used for promoting future events and in general to promote the Scouts. It is noted that the Woodhouse Park Media Team will be taking photos, videos and audio recordings throughout the event, which may be used for social media and marketing purposes. Please note this is a large-scale event where the volume of attendees is high, and the event is spread over a large area. There will be video, photography & audio being recorded in all areas during the event. If you or your child do not give consent, it is you / your child and your child’s leader’s responsibility to avoid being photographed/filmed/recorded.

The Core Team will make available a number of coloured lanyards, that may be worn by Participants should any concerns with regards to Photos be known. If this is required, please speak to Tina on arrival to site.

All Groups will be expected to provide adequate First Aid Provision for their groups.

Minor injury and illness

• For minor injuries and illness, groups and units should manage this themselves

• Once treated, please ensure that the treatment is reported via your usual group processes.

More serious injury or illness

• Contact the Core Team immediately via phone (TBC).

Life threatening emergencies

• Call the Emergency Services on 999 or 112. The address for the site is Chelwood Scout Campsite A368, Chelwood, Bristol BS39 4NW. (On arrival the Core Team will manage the emergency services).

• If required, an Automated External Defibrillator is available in Hunstrete village (2 minutes drive). The Core Team are aware of this location.

• Have to hand the details of the casualty

• There is no bar at this event

• Adults should be mindful of any alcohol they choose to consume in line with the green card

• Groups must always have adults who are responsible for them and have not consumed alcohol

• Keeping young people safe is our number one priority. Anyone showing signs of alcohol abuse or appears visibly drunk and is behaving in an anti-social manner will be asked to leave the event

• We're committed to being an inclusive event

• The Core Team have identified key areas where reasonable adjustments and adaptations may need to be made

• As leaders, you know your young people best. If the event can do anything to help you make reasonable adjustments or be more accessible to your young people, please contact the Core Team. Ideally, please contact us before the event so we can prepare accordingly.

• If you notice something on the event that requires an adjustment, please let the Core Team know.

• If any adults require reasonable adjustments or have special circumstances, please let us know how we can help.

• Thank you for supporting us in welcoming everyone to this event